Town of Bassendean: Minutes
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TOWN OF BASSENDEAN
MINUTES
ORDINARY COUNCIL MEETING
HELD IN THE COUNCIL CHAMBER, 48 OLD PERTH ROAD, BASSENDEAN
ON TUESDAY, 14 SEPTEMBER 2010, AT 7.00PM
1.0 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS
His Worship the Mayor declared the meeting open and welcomed all those in attendance.
Mr Graeme King, 15 North Road, Bassendean
Mr King referred to a parking report that he believed Council was waiting on and asked its objectives, scope, timing, i.e. when it is due, the expected outcomes and who is going to action it.
The CEO advised that Council resolved to do a full parking review of the Town with funds in the long term financial plan, however, currently there are no funds in the budget. The Review when undertaken, will cover all parking in the Town.
Mr Robert Quelch, 49 Haig Street, Ashfield
Mr Quelch asked Council how concerned they are with the environment, expressing concern with the burning off in his area which is smoking them out. Mr Quelch asked if Council will consider banning wood burners or levying those who use them. Mr Quelch advised that he can no longer have his smoke alarms switched on because they are activated by the excess smoke in the area and asked Council who will be liable if his house burns down.
The CEO advised that the Environmental Protection Act covers excessive smoke and it is matter for Environmental Health Officer.
Mr Quelch advised that he has spoken with the Environmental Health Officer with no result.
The CEO believes they have investigated all outstanding complaints, however, the Mayor undertook to check with state agencies to see if they can get someone to assess the offending chimneys.
Mr Bill Dreyer, 31 Naunton Crescent, Eden Hill
Mr Dreyer referred to Item 10.4, in which the Officer Recommendation does not appear to recommend any speed signs when approaching the roundabout on Walter Road.
The CEO advised that Main Roads is responsible for the signage. There are often advisory signs for curbs and bends etc. which recommend speeds through which to travel, however, quite often Main Roads do not install them for roundabouts.
The matter can be raised with Main Roads, however, it is not a recommendation by them.
Mr Graeme King, 15 North Road, Bassendean
Mr King expressed concern with increased parking around Bassendean Oval after the significant crowd increases over recent times, and asked Council what is going to be done to address the problem.
The CEO advised that during WAFL games there is temporary parking on the BIC reserve and at the school. He undertook to raise the problem with the Swan Districts Football Club and advised that whilst there would be no further games this season, there would be a celebration day this Sunday at which Rangers would be in attendance to monitor parking.
The Director Operational Services further added that 70 infringements were issued over the last weekend. The CEO undertook to speak with Rangers to ascertain the exact location where the majority of these infringements occurred.
Mr King further expressed concern with anti-social behaviour being conducted in some of the vehicles parking on the verge around the oval.
3.0 ATTENDANCES, APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE
Councillors
His Worship the Mayor, Cr John Gangell
Cr Gerry Pule, Deputy Mayor
Cr Anne Brinkworth
Cr Michelle Stubbs (until 8.42pm)
Cr Lynda Butler (until 8.11pm)
Cr Don Yates
Cr Kara Collins
Cr Michael Lewis
Cr Heinrich Benz
Officers
Mr Bob Jarvis CEO
Mr Michael Costarella Director Corporate Services
Mr Simon Stewert-Dawkins Director Operational Services
Mr Phil Baker Acting Director Community Development
Mr Ian McDowell Manager Asset Services
Mr Brian Reed Manager Development Services
Ms Cathy Muraszko Minute Secretary
Public
Approximately 18 members of the public were in attendance.
Press
One member of the press was in attendance.
Leave of Absence
Nil
Dr Soroush Ebtash of the Bassendean Wellness Centre gave a deputation on the current zoning of his premises and his desire to change the zoning due to the growth of his business.
The Manager Development Services advised of the requirements that Council would need to follow to initiate a Town Planning Scheme amendment, as Council does not have the authority to increase the numbers of practitioners under the current residential zoning.
5.0 CONFIRMATION OF MINUTES
5.1 Ordinary Council Meeting held on 24 August 2010
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 5.1(a)
OCM1 – 1/09/10 MOVED Cr Pule, Seconded Cr Yates, that the minutes of the Ordinary Council meeting held on 24 August 2010, be received.
CARRIED UNANIMOUSLY 9/0
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 5.1(b)
OCM2 – 2/09/10 MOVED Cr Lewis, Seconded Cr Pule, that the minutes of the Ordinary Council meeting held on 24 August 2010, be confirmed as a true record.
CARRIED UNANIMOUSLY 9/0
6.0 ANNOUNCEMENT BY THE PRESIDING PERSON WITHOUT DISCUSSION
The Mayor thanked those who supported the launch of the Old Perth Road Markets recently and was pleased to report its huge success.
The Mayor tabled a letter of appreciation from “The Red Poppy” in relation to the Old Perth Markets.
The Mayor was pleased to note that Swan Districts Football Club will be represented in the 2010 WAFL Grand Final this Sunday and advised that the estimated crowd in attendance at Steel Blue Oval last weekend was approximately 13,000.
6.1 Rates Incentive Prize 2010/11
The winners of the Rates Incentive Prizes for 2010/11 were drawn by Director Corporate Services, Mr Michael Costarella and Rates Officer, Ms Jane Goddard on 1 September 2010.
All winners were notified and below is a list of those winners:
NAME |
ADDRESS |
PRIZE |
ATTENDING PRESENTATION |
|
|
|
|
ROBERT BIDDLE |
103 WEST RD BASSENDEAN |
TOB $500 |
Yes |
GIOVANNI RECHICHI |
34 MAY RD EDEN HILL |
TOB $500 |
No |
ROBERT NEWCOMBE |
33 DEVON RD BASSENDEAN |
TOB $500 |
Yes |
SEBASTIAN TRUSSO |
21 HATTON CRT BASSENDEAN |
TOB $500 |
Yes |
FEDERAL TINWARE |
16 JACKSON STREET BASSENDEAN |
TOB $500 |
No |
JOANNE OSTASZEWSKYJ |
172 WALTER RD EAST BASSENDEAN |
TOB $500 |
No |
JOHN THIVEOS |
26 MAY RD EDEN HILL |
TOB $500 |
No |
NICHOLAS DRISCOLL |
21 MCDONALD CRES BASSENDEAN |
TOB $500 |
TBA |
TREVOR PERRY |
17 BEST STREET BASSENDEAN |
TOB $500 |
Yes |
JUDY GOULD |
115 OLD PERTH RD BASSENDEAN |
TOB $500 |
Yes |
JOSHUA BELL |
22 HARDAKER STREET EDEN HILL |
CBA $250 |
TBA |
SAMANTHA BENNETTS |
51 CYRIL STREET BASSENDEAN |
Esplanade Hotel |
Yes |
GARRY STEFFANONI |
49 THIRD AVE BASSENDEAN |
WASO Double passes |
No |
KAREN HERRIDGE |
62 CYRIL STREET BASSENDEAN |
WASO Double passes |
No |
MARGARET SADDLER |
4 PARNELL PDE BASSENDEAN |
BLACK SWAN THEATRE |
No |
MICHAEL O'HARA |
23 LITTLEMORE WAY EDEN HILL |
BLACK SWAN THEATRE |
No |
LESLIE PATTERSON |
26 CHARLBURY WY EDEN HILL |
BLACK SWAN THEATRE |
No |
MARTIN MELLA |
4 PARMELIA WY BASSENDEAN |
Catalano Seafood Voucher |
No |
Nil
8.0 DECLARATIONS OF INTEREST
9.0 BUSINESS DEFERRED FROM PREVIOUS MEETING
Nil
10.0 REPORTS
10.1 Proposed Minor Metropolitan Region Scheme Amendment – Eastern Districts Omnibus 8 (Ref: LUAP/ZNNG/1 – Brian Reed, Manager Development Services)
APPLICATION
The purpose of this report is for Council to consider a draft proposed minor omnibus amendment to the Metropolitan Region Scheme, and in particular a proposal in the Town of Bassendean
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.1
OCM1 – 3/09/10 MOVED Cr Pule, Seconded Cr Benz, that Council advises the Western Australian Planning Commission that it:
1 Supports Proposal 14 of the Draft Eastern Districts Omnibus Amendment No 8 to rezone a portion of Lot 6 Earlsferry Court from the Primary Regional Road Reservation to the Urban Zone; and
2 Would like the WAPC to amend the Local Planning Scheme No. 10 to zone the land Residential with a density Code of R10 under section 126 (3) (b) of the Planning and Development Act 2005.
CARRIED UNANIMOUSLY 9/0
10.2 Proposed Planning Policies - Grade Separation at the corner of Guildford Road and Old Perth Road, Landscaping with Local Plants, Control of Advertisements under Local Planning Scheme No. 10, and Local Planning Policy No. 6 - Industrial Zones Development Design Guidelines (Ref: DABC/POLCY/1 – Brian Reed, Manager Development Services.
APPLICATION
The purpose of this report is for Council to consider whether it wishes to adopt a series of Planning Policies that have recently been advertised for public comment.
OFFICER RECOMMENDATION – ITEM 10.2
That Council:
1. Notes that no pubic submissions were received in response to advertising of the Landscaping with Local Plants Policy, Control of Advertisements under Local Planning Scheme No. 10 and the revised Local Planning Policy No. 6 Industrial Zones Development Design Guidelines;
2. Adopts the Landscaping with Local Plants Policy, Control of advertisements under Local Planning Scheme No 10 and the revised Local Planning Policy No 6 Industrial Zones Development Design Guidelines in their current form;
- Resolves not to proceed with the draft planning policy advocating Grade Separation at the corner of Guildford Road and Old Perth Road.
The Mayor agreed to vote on items 1,2 and 3 separately as follows:
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.2(a)
OCM1 – 4/09/10 MOVED Cr Pule, Seconded Cr Yates, that Council notes that no pubic submissions were received in response to advertising of the Landscaping with Local Plants Policy, Control of Advertisements under Local Planning Scheme No. 10 and the revised Local Planning Policy No. 6 Industrial Zones Development Design Guidelines.
CARRIED UNANIMOUSLY 9/0
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.2(b)
OCM1 – 5/09/10 MOVED Cr Pule, Seconded Cr Benz, that Council adopts the Landscaping with Local Plants Policy, Control of advertisements under Local Planning Scheme No. 10 and the revised Local Planning Policy No. 6 Industrial Zones Development Design Guidelines in their current form.
CARRIED UNANIMOUSLY 9/0
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.2(c)
OCM1 – 6/09/10 MOVED Cr Pule, Seconded Cr Stubbs, that Council resolves not to proceed with the draft planning policy advocating Grade Separation at the corner of Guildford Road and Old Perth Road.
LOST 4/5
Crs Pule, Brinkworth, Stubbs and Butler voted in favour of the motion. Crs Gangell, Yates, Collins, Lewis and Benz voted against the motion.
COUNCIL RESOLUTION – ITEM 10.2(c)
OCM1 – 7/09/10 MOVED Cr Pule, Seconded Cr Yates, that Council adopts the draft planning policy advocating Grade Separation at the corner of Guildford Road and Old Perth Road in its current form.
CARRIED 5/4
Crs Gangell, Yates, Collins, Lewis and Benz voted in favour of the motion. Crs Pule, Brinkworth, Stubbs and Butler voted against the motion.
10.3 Street Tree – 1 Prowse Street, Bassendean (Ref: A4332, COUP/MAINT/1 – Ian McDowell, Manager Asset Services)
APPLICATION
The purpose of this report is to present Council with the results of an arboricultural report commissioned for the street tree on the verge abutting 1 Prowse Street, Bassendean.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.3
OCM1 – 8/09/10 MOVED Cr Pule, Seconded Cr Benz, that Council:
- Receives the Arboricultural Report, as attached to the Agenda for the OCM dated 14 September 2010, for the street tree located on the verge abutting 1 Prowse Street, Bassendean;
- Takes no further action in relation to the tree at this stage on the basis that it is attractive, extremely healthy, and in the opinion of a qualified arboricultural consultant, does not represent an unacceptable hazard; and
- Notes that the Town will write to the residents advising them of Council’s decision, and provide them with a copy of the arboricultural report.
CARRIED UNANIMOUSLY 9/0
10.4 Road Safety Audit – Walter Road East & Iolanthe Street (Ref: TRAF/PLANNG/3 – Ian McDowell, Manager Asset Services)
APPLICATION
The purpose of this report is to present Council with the results of a Road Safety Audit conducted at the intersection of Walter Road East and Iolanthe Street.
MOVED Cr Pule, that two additional points be added to Point 3 of the Officer Recommendation as follows:
- Install crash test bollards at 2m intervals; and
- Propose to Main Roads to post advisory speed signs on the approach to the roundabout.
MOTION LAPSED FOR WANT OF A SECONDER
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.4
OCM1 – 9/09/10 MOVED Cr Pule, Seconded Cr Benz, that Council:
1. Receives the Road Safety Audit Report for the intersection of Walter Road East and Iolanthe Street as attached to the Agenda for the OCM dated 14 September 2010;
2. Notes that officers will provide separate reports to Council in relation to the following recommendations of the Road Safety Audit Report:
- modify the geometry of the approaches in Walter Road East to the roundabout at Iolanthe Street to incorporate pre-deflection curves as recommended in Austroads Guide to Road Design Part 4B – Roundabouts; and
- progressively underground the aerial mains, or alternatively, relocate the power poles along Walter Road East, outside the clear zone or install frangible poles to support the street lighting;
3. Notes that the Town will liaise with the appropriate authorities to implement the following recommendations of the Road Safety Audit Report:
- relocate the 60 km/h speed limit signs erected in Walter Road East, east and west of the roundabout to face drivers after they have travelled through the roundabout;
- replace the single hazard marker (D4-1-2) with the larger uni-directional hazard markers (D4-1-3) in the central island of the roundabout to face drivers approaching the roundabout;
- install the appropriate pavement markings to the on-road cycle lane in Iolanthe Street, south of Walter Road East, and re-mark the entry into the on-road cycle lane; and
- repair the lid to the Telstra Pit on the north-eastern corner of the Walter Road East and Iolanthe Street intersection.
CARRIED UNANIMOUSLY 9/0
10.5 Maintenance & Repair of Reticulation Pumps – Bassendean Oval & Sandy Beach Reserve (Ref: PARE/MAINT/11 PARE/MAINT/61 – Ian McDowell, Manager Asset Services)
APPLICATION
The purpose of this report is to advise Council of higher than anticipated expenditure associated with the servicing of the reticulation pumps at Bassendean Oval, and Sandy Beach Reserve; and that these higher than anticipated costs may require consideration during the February budget review process.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.5
OCM1 – 10/09/10 MOVED Cr Collins, Seconded Cr Pule, that Council:
1. Notes the cost to service/repair the reticulation pumps at Bassendean Oval and Sandy Beach Reserve is $19,447.25 higher than estimated; and
- Notes that whilst this expenditure is within current budget allocations, contingent on other works and expenditure against General Ledger Account 131470, there may be a need to consider this higher than expected expenditure during the February budget review process.
CARRIED UNANIMOUSLY 9/0
10.6 Potential Application to Conduct Concert at Steel Blue Oval Bassendean (Ref: RECC/EVMNGT/14 – Tim Clark, Acting Manager Recreation & Culture
PURPOSE
The purpose of this report is to request Council to refuse any potential application for the Soundwave Concert on 7 March 2011. This report also requests Council to refuse any potential application for the Origin New Year’s Eve Concert.
The timing of these concerts does not allow for adequate maintenance of the oval given the large scale of each event and their proximity to the Muse Concert in December and the commencement of the WAFL season in March.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.6
OCM1 – 11/09/10 MOVED Cr Pule, Seconded Cr Lewis, that Council:
1. Writes to the promoters of the Soundwave 2011 event requiring the removal of any reference to Steel Blue Oval as the venue for the event;
2. Provides written correspondence to the promoters of the Soundwave 2011 event to advise that the Town will not approve an application to utilise Steel Blue Oval as the venue for the event due to maintenance issues and the proximity to the WAFL season; and
3. Provides written correspondence to the promoter of the Origin 2010 event to advise that the Town will not approve an application to utilise Steel Blue Oval as the venue due to the proximity of the approved Muse concert.
CARRIED UNANIMOUSLY 9/0
10.7 Standing Orders Local Laws Review 2010 (Ref: LAWE/LOCLWS/2 - Bob Jarvis, Chief Executive Officer
APPLICATION
The purpose of this report is for Council to authorise officers to proceed with making new Local Laws in accordance with the procedure set out in Section 3.12 of the Local Government Act 1995 (Act).
Two amendments were made to the Standing Orders as highlighted in bold below.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.7
OCM1 – 12/09/10 MOVED Cr Stubbs, Seconded Cr Yates, that Council commences the advertising and consultation processes outlined in clauses (3) and (3a) of section 3.12 of the Local Government Act 1995 for the proposed Standing Orders Local Law 2010, subject to the following amendments:
1. Section 18 “daily penalty” removed; and
2. Section 12.4(3) of the new draft to be replaced with Section 14(3) of the current standing orders.
CARRIED UNANIMOUSLY 9/0
10.8 Regional Community Public Transport Forums (Ref: TRAF/PLANNG/1) Director Operational Services – Simon Stewert-Dawkins)
APPLICATION
The purpose of this report is to advise that the Eastern Metropolitan Regional Council will be coordinating a Regional Community Public Transport Forum.
A minor amendment was made to the Officer Recommendation to replace the word “notes” with “endorses” as highlighted in bold below.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.8
OCM1 – 13/09/10 MOVED Cr Pule, Seconded Cr Yates, that Council endorses the Town of Bassendean Public Transport Forum facilitated by Curtin University is scheduled for Tuesday 2 November 2010.
CARRIED UNANIMOUSLY 9/0
10.9 Principal Shared Path Project between Tonkin Highway and Bassendean Train Station (Ref: TRAF/PLANNG/1, ROAD/DESCONT/4, ROAD/DESCONT/5 - Simon Stewert-Dawkins, Director Operational Services)
APPLICATION
The purpose of this report is to advise that Main Roads Western Australia have written to the Town regarding the Principal Shared Path proposed to be constructed between Tonkin Highway and the Bassendean Train Station and for Council to provide formal feedback regarding the proposed design.
An additional point was included in the Officer Recommendation as highlighted in bold below.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.9
OCM1 – 14/09/10 MOVED Cr Benz, Seconded Cr Pule, that Council
1. Advises Main Roads WA that any pruning of street trees associated with the construction of the Principal Shared Path is to be undertaken in the correct arboricultural manner and should the structural integrity of the street tree roots be compromised and any street tree has to be removal, that Main Roads WA incur the cost to remove and replant (50 litre) trees in accordance with the Town’s Street Tree Master Plan;
2. Expresses its concern that Main Roads WA’s Roadside Advertising policy prohibits the erection of Non-Static-Illuminated signs due to driver distraction & visual impact, however, the September 2010 Principal Shared Path preliminary plans indicated that four (4) existing Roadside Advertising Signs are to be replaced. Council requests that these advertising sign not be replaced;
3. Requests that as part of the Principal Shared Path project:
- a) The Guildford Road Traffic lights and pedestrian crossing and refuge islands between Katanning Street & Moojebing Street, be upgraded to current Universal Access requirement standards to ensure cyclists can gain safe access to the Principal Shared Path;
- b) The pedestrian refuge islands be constructed to current Universal Access requirement standards in Guildford Road to connect to the Perth Bicycle Network at the intersection of Guildford Rd / Colstoun Rd and ensure cyclists can gain safe access to the Principal Shared Path;
c) that a pedestrian refuge island be constructed to Universal Access standards in Guildford Road adjacent to Chapman Street to ensure cyclists can gain safe access to the Principal Shared Path; and
d) Any damage to the reticulation and landscape areas adjacent to Baltic Court Reserve as a result of the Principal Shared Path construction works be reinstated to the satisfaction of the Town of Bassendean.
CARRIED UNANIMOUSLY 9/0
10.10 Civic Precinct Development – Public Consultation (Ref: COUP/ACQ-D/1 – Bob Jarvis, CEO)
APPLICATION
To seek Council’s approval to advertise for public comment draft plans for a new civic precinct.
COUNCIL RESOLUTION – OFFICER RECOMMENDATION – ITEM 10.10
OCM1 – 15/09/10 MOVED Cr Gangell, Seconded Cr Pule, that:
1. Council endorses draft concept plans the attached to the Ordinary Council Agenda of 14 September 2010, prepared by Bollig Design Group, for a new Civic Precinct, centred on 48 Old Perth Road and surrounds, and including a proposal for a new Community Hall, for advertising for public comment for a period of six weeks, and including a public forum to receive feed back and to allow the community to have any questions answered; and
- The advertising in (1) will stress that the plans are draft and concept only and have not been endorsed by Council for any other purpose other than for public comment, and that considerable work still needs to be done to explore the provision of parking, landscaping, and, subject to consultation with the RSL, the possible relocation of the war memorial to better cater for the large audiences that attend the Bassendean Anzac Day commemorations.
CARRIED 6/3
Crs Gangell, Pule, Brinkworth, Butler, Collins and Lewis voted in favour of the motion. Crs Stubbs, Yates and Benz voted against the motion.
Cr Butler left the Chamber, the time being 8.11pm and did not return.
10.11 Seniors’ Week Coordinating Committee Meeting held on 19 August 2010 (Ref: – Tim Clark, Acting Manager Recreation & Culture)
APPLICATION
The purpose of the report is for Council to receive the report on a meeting of the Seniors’ Week Coordinating Committee held on 19 August 2010.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.11
OCM1 – 16/09/10 MOVED Cr Brinkworth, Seconded Cr Pule, that Council receives the report on a meeting of the Seniors’ Week Coordinating Committee held on 19 August 2010.
CARRIED UNANIMOUSLY 8/0
10.12 Audit and Risk Management Committee Meeting held on 25 August 2010 (Ref:GOVN/CCLMEET/18 – Michael Costarella, Director Corporate Services)
APPLICATION
Council is requested to receive the report on a meeting of the Audit and Risk Management Committee held on 25 August 2010.
OFFICER RECOMMENDATION – ITEM 10.12
That:
1. The report on a meeting of the Audit and Risk Management Committee held on 25 August 2010;
2. Council advertises to fill the current community representative vacancy on the Audit and Risk Management Committee;
3. Cr _________ be elected as Deputy Delegate to the Audit and Risk Management Committee for a period ending at the next Local Government Elections in 2011;
4. Council receives the Interim Audit Report from Macri & Partners for the year ended 30 June 2010; and
5. Officers report on the best methods to address new risks in the following areas:
- Planning
- Safety
- Public liability
- Assets
- Assets in relation to servicing
- Local Government Business enterprise
- Climate change
- Sustainable and renewable energy
6. A report is brought back to the next Audit and Risk Committee meeting that identifies the:
a) Town’s total current civic space and parking capacity, and its effective utilisation, based on the WA State Government’s office space policy (June 2010), of an average 15 sqm of space per employee;
b) Space and parking support requirement for new/refurbished civic facilities that includes a reception area, offices and shared use flexible configuration common catered space for Council Chambers, meeting areas and an expanded capacity community hall;
c) Funding models presented for a new civic facility that considers leasing appropriate space as part of the replacement building development at the squash court site, paid for in all or part from income from investments financed by sale of the squash court site plus rates income from the replacement building development on the same site; and
d) Possible surplus land and/or buildings owned by the Town of Bassendean that could be disposed of to increase the income generating funding pool to sustain the leasing costs.
The Mayor agreed to vote on each item separately.
As no nominations were forthcoming for the position of Deputy Delegate, point 3 was removed.
COUNCIL RESOLUTION – COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.12(a)
OCM1 – 17/09/10 MOVED Cr Yates, Seconded Cr Benz, that the report on a meeting of the Audit and Risk Management Committee held on 25 August 2010;
CARRIED UNANIMOUSLY 8/0
COUNCIL RESOLUTION – COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.12(b)
OCM1 - 18/09/10 MOVED Cr Yates, Seconded Cr Benz, that Council advertises to fill the current community representative vacancy on the Audit and Risk Management Committee.
CARRIED 6/2
Crs Gangell, Pule, Yates, Collins, Lewis and Benz voted in favour of the motion. Crs Brinkworth and Stubbs voted against the motion.
COUNCIL RESOLUTION – COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.12(c)
OCM1 - 19/09/10 MOVED Cr Yates, Seconded Cr Benz, that Council receives the Interim Audit Report from Macri & Partners for the year ended 30 June 2010; and
CARRIED UNANIMOUSLY 8/0
COUNCIL RESOLUTION – COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.12(d)
OCM1 - 20/09/10 MOVED Cr Yates, Seconded Cr Benz, that Officers report on the best methods to address new risks in the following areas:
- Planning
- Safety
- Public liability
- Assets
- Assets in relation to servicing
- Local Government Business enterprise
- Climate change
- Sustainable and renewable energy
CARRIED 6/2
Crs Gangell, Pule, Yates, Collins, Lewis and Benz voted in favour of the motion. Crs Brinkworth and Stubbs voted against the motion.
The Director Operational Services left the Chamber, the time being 8.28pm.
COUNCIL RESOLUTION – COMMITTEE/OFFICER RECOMMENDATION – ITEM 10.12(e)
OCM1 - 21/09/10 MOVED Cr Yates, Seconded Cr Benz, that a report is brought back to the next Audit and Risk Committee meeting that identifies the:
a) Town’s total current civic space and parking capacity, and its effective utilisation, based on the WA State Government’s office space policy (June 2010), of an average 15 sqm of space per employee;
b) Space and parking support requirement for new/refurbished civic facilities that includes a reception area, offices and shared use flexible configuration common catered space for Council Chambers, meeting areas and an expanded capacity community hall;
c) Funding models presented for a new civic facility that considers leasing appropriate space as part of the replacement building development at the squash court site, paid for in all or part from income from investments financed by sale of the squash court site plus rates income from the replacement building development on the same site; and
- Possible surplus land and/or buildings owned by the Town of Bassendean that could be disposed of to increase the income generating funding pool to sustain the leasing costs.
LOST 2/6
Cr Yates and Benz voted in favour of the motion. Crs Gangell, Pule, Brinkworth, Stubbs, Collins and Lewis voted against the motion.
10.13 Access and Inclusion Committee Meeting held on 1 September 2010 (Ref: CCLMEET/16 – Philip Baker, Acting Director Community Development)
APPLICATION
The purpose of the report is for Council to receive the report on a meeting of the Access and Inclusion Committee Meeting held on 1 September 2010.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.13
OCM1 – 22/09/10 MOVED Cr Pule, Seconded Cr Benz, that the report on a meeting of the Access and Inclusion Committee held on 1 September 2010, be received.
CARRIED UNANIMOUSLY 8/0
10.14 Financial Statements for the Period Ended 31 July 2010 (Ref: FINM/AUD/1 – Michael Costarella, Director Corporate Services)
APPLICATION
The Local Government Financial Management Regulations, Clause 34 (1) (a), require that a monthly financial report be presented to Council in a form and manner preferred by the Council. A monthly financial report, which clearly shows a comparison of the budget estimates with the actual revenue and expenditure figures for the year to date, is provided as a separate attachment.
Council’s Policy 1.5.4 requires that an investment report be provided to Council each month, and this is provided with the monthly financial report.
The Local Government (Financial Management) Regulations 1996 at Section 13 (4) require a statement of outstanding creditors’ accounts to be reported monthly.
Council has resolved (OCM - 21/02/07) that the CEO be requested to include a summary of outstanding debtors in future Financial Reports. This summary was included in the report.
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.14
OCM1 – 23/09/10 MOVED Cr Collins, Seconded Cr Pule, that the:
1. Financial Reports for the period ended 31 July 2010, be received;
2. Statement of Outstanding Creditors’ accounts in the amount of $908,086.94 for the period to 31 July 2010 be received; and
- Statement of Outstanding Debtors’ accounts in the amount of $286,263.99 as at 31 July 2010, be received.
CARRIED 8/1
Crs Gangell, Pule, Brinkworth, Stubbs, Butler, Collins, Lewis and Benz voted in favour of the motion. Cr Yates voted against the motion.
10.15 Use of the Common Seal (Ref: INFM/INTPROP/1 – Sue Perkins, Executive Assistant)
COUNCIL RESOLUTION - OFFICER RECOMMENDATION – ITEM 10.15
OCM1 – 24/09/10 MOVED Cr Collins, Seconded Cr Pule, that the report on the use of the Common Seal be received.
CARRIED UNANIMOUSLY 8/0
11.0 PUBLIC QUESTIONS & RIGHT OF REPLY
Mr Bill Dreyer, 31 Naunton Crescent, Eden Hill
Mr Dreyer referred to the development of the Civic Centre and in particular Cr Yates’ advice that the land is not owned by Council and queried who the owner is.
The Mayor advised that this land is owned by the State Government, however, it has no bearing on the Town developing the land. If the Town wanted to reap income from any development on the land, it would then require changing the zoning.
Mr Dreyer further asked if Council, in their consideration of various methods of financing the development, were not able to raise sufficient funds would be prepared to go into debt.
The Mayor advised that the sale of a number of sites, including the former Masonic Lodge, the old squash courts and the former BankWest building at 35 Old Perth Road were being or had been considered, however, if necessary, Council will definitely borrow money to increase their investment.
The Director Operational Services returned to the Chamber, the time being 8.33pm.
Mr Graeme King, 15 North Road, Bassendean
Mr King encouraged Council to develop Bassendean, which has a unique setting on the River only 10-12 kms from the City centre. He referred to what the City of Swan had achieved with the Swan Valley and strongly believes Bassendean is a good location for development with lots of heritage and opportunities.
The Mayor acknowledged Mr King’s comments and advised that the Town is certainly pushing forward as hard as it can to promote Bassendean, but acknowledged there is a lot more that can be, and needs to be done.
Mrs Val Dreyer, 31 Naunton Crescent, Eden Hill
Mrs Dreyer referred to public consultation on the proposed Civic Centre and encouraged Council to widely promote it and possibly open up the Chamber and Offices for the public to view, so the public can see for themselves some of the reasons behind the need for the proposed development.
The Mayor acknowledged Mrs Dreyer’s suggestion and advised that he wished to hold the public meeting as soon as possible and there certainly was potential to offer group tours of the facility on the night, however, the tour would need to be restricted to the Chamber and Committee Room due to confidentiality and respect of privacy.
Mrs Dreyer asked if consideration had been given to a possible amalgamation with the City of Bayswater prior to commencing any new development.
The Mayor advised that whilst the Council are mindful of the possibility, it is an unknown at the moment, and should not stop the Town’s progress.
Mrs Dreyer asked if the public tennis courts are proposed to be resumed for parking.
The Mayor advised that all the tennis courts will be relocated into the one area. The current tennis court land will become surplus and could possibly serve as overflow parking for various events in the Town.
Mrs Dreyer asked why Council doesn’t consider putting in adult fitness equipment on the BIC.
The Mayor advised that the War Memorial is proposed to be the centre feature of the planned gardens and currently there is a Working Group working on a substantial playground area for families.
Mr Martin Jaine - Earlsferry House Bed and Breakfast
Mr Jaine requested permission to erect some bigger signage advertising Earlsferry House as a bed and breakfast.
The Manager Development Services undertook to look into the matter. If the size Mr Martin is seeking is outside the imposed limitations, the matter can be bought before Council for further consideration.
Cr Stubbs left the Chamber, the time being 8.42pm and did not return.
12.0 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN
12.1 Notice of Motion, Cr Pule: Success Hill Reserve - Riverbank Grant Funding, Consultations
Cr Pule had advised in writing that he wished to move the following motion at this meeting:
“That before consultations are sought for Item 10.3 Ordinary Council Meeting of 24 August 2010 that a report be brought to Council identifying all consultations having been done with relevance to the scope of works at Success Hill, including all consultations done by the Preservation Group and that the report states:
1. When the consultations were done;
2. What the consultations were for and any relevance to the current scope of actual works proposed, at Success Hill for the Riverbank Grant;
3. What the costs were for each consultation;
4. What the costs would be for any further currently required consultation;
5. Whether any previous consultation already under taken can be applied to the proposed scope of works;
6. Why further consultations are needed;
7. Are there any alternatives that would still provide the quality of information needed by consulting; that would satisfy requirements but be more cost effective.”
Cr Pule advised that he wished to withdraw this motion.
COUNCIL RESOLUTION – ITEM 12.1
OCM1 - 25/09/10 MOVED Cr Pule, Seconded Cr Yates, that the above Notice of Motion, Item 12.1 be withdrawn.
CARRIED UNANIMOUSLY 7/0
12.2 Notice of Motion – Cr Yates: Extending the Advertising/Information Signage Policies of Bassendean
An amendment was made to the Notice of Motion to remove the type of signage under point A. and E.
COUNCIL RESOLUTION – ITEM 12.2
OCM1 - 26/09/10 MOVED Cr Yates, Seconded Cr Gangell, that the Council seeks a report on ways to encourage the tourist/community/business activities of the greater Bassendean community by considering how the following and similar identified signage needs, can be implemented:
A. Large signage on both sides of the overpass to Ashfield Station above Guildford Rd,
B. Railway Museum directional/promotion signage from both Guildford and Collier Rds,
C. Earlsferry House B&B directional signage from and promotional signage on Guildford Rd,
D. Steel Blue Oval directional signage from Guildford Rd,
E. Large signage on the east side of the Lord St and Walter Rd intersection, and
F. North Street / Bassendean Parade avenue of trees.
CARRIED UNANIMOUSLY 7/0
13.0 ANNOUNCEMENTS OF NOTICES OF MOTION FOR THE NEXT MEETING
Nil
Nil
The next Ordinary Council meeting will be held on Tuesday, 28 September 2010.
There being no further business, the Mayor declared the meeting closed, the time being 8.43pm.
